eInvoice - Mark Trade as Paid

Match level 01, 02, 03 are automatically match approved which also automatically checks the trades in Pay column.

Users can also manually Match Approve a match group as well as check trades in the Pay field.

• Selecting Match Approve also requires user to check the Pay field
• Selecting Pay will both Match Approve and check Pay

When a trade is checked in the Pay column it is considered RTP, ready to pay. Once the trade is marked as RTP either a payment needs to be applied or a bulk template can be used to mark the trade as Paid.

Payment Entry

Open Payment Entry screen

• Enter criteria to search for the Invoice which payment is being applied
• Entity is the billed entity on the invoice
• Company is the erecs firm’s specific entity being billed
• Source should be eInvoice

This search will Load all available invoices.

Pay to and Pay From will be populated based on selected invoice.

User must enter a Ref #, select the invoice(s) and then Create Payment.

This will mark trades as Paid.

Payables Bulk Template

Users can use the templates below to mark trades as Paid

TEMPLATE_INT-PAY-TRD-USER-testfile1

This template requires the internal trade key. The intTradeKey is the eRecs assigned tradekey for the internal trade.

The action will mark individual trade lines as RTP and/or Closed. Trades must be marked as RTP in order to be Closed. RTP can be marked by either the Pay check box in eRecs or through this template. Then the action Close will mark trade as Paid.

• intTradeKey
• Action
• tradeComment

TEMPLATE_MAN-PAY-INV-USER-testfile1

Close an invoice using the invoiceNumber from the eInvoice. The action is CLOSE. All trades must be already marked as RTP. This action will mark the entire invoice as Paid.

• invoiceNumber
• Action
• PaymentComment