New legal entities and entity roles within Docs can only be created and updated by FIA Tech Client Services. To add a new Docs party, or to amend the available roles for an existing entity, a firm must complete and wet sign the Docs Adherence Agreement, and send a physical copy to FIA Tech.
Completing the Docs Adherence Agreement
The Docs Adherence Agreement must be completed and a physical, wet signed copy sent to FIA Tech in order for an entity to start using the system to view and sign give-up agreements electronically within Docs. Under the "System User" heading on the Docs Adherence Agreement, firms should specify their legal entity name exactly as they want it to appear on agreements signed in Docs. The wet signed, physical copy should be sent to:
FIA Technology Services, LLC
2001 K Street, NW
Suite 730 – North Tower
Washington, D.C. 20006
FIA Tech will contact the specified Docs Administrator upon receipt of the Docs Adherence Agreement, and provide log in credentials and training information to new users, as needed.
Individual or group training sessions via webinar can be coordinated with the Docs Client Services Team. In the coming months, we will also begin hosting monthly, multi-firm webinars as an introduction, or refresher on system functionalities.
Additionally, all new users of the system have to electronically accept the Docs Terms & Conditions upon accessing the system for the first time.
Docs storage is required of all sell-side (Broker) firms, however, on the Docs Adherence Agreement, buy-side firms (Customer/Trader) must specify whether to use the storage feature, with details of functionality and pricing listed below. Buy-side firms (Customer and Trader roles) electing to not use the storage feature are not charged for system use, noting the differences in functionality below:
Non-Storage: Firms electing to not use the Storage Feature will have access to all in-flight (ie. non-executed or terminated) agreements within the system, with the ability to amend, approve, and/or reject workstreams on in-flight agreements. Non-storage firms will not be able to initiate agreements, or access Executed or Terminated agreements after 7 days following agreement execution.
Storage: Full access to historical and in-flight agreements, and ability to initiate agreements. Fees are based on a tiered structure of stored agreements, detailed in the below link:
Reminder: All Sell-Side (Broker) firms are required to maintain Storage in Docs.